Business Formation Document Notarization Services

At The Nearby Notary found worldwide, we handle the notarization of business formation documents. Notarizing these documents helps make sure your business is legally set up the right way. 

Understanding Business Formation Documents

What Are Business Formation Documents? 


Business formation documents are the official papers needed to start a company. This includes paperwork for setting up corporations, limited liability companies (LLCs), or partnerships. These documents must be filled out and notarized to register your business legally.

The Importance of Notarizing Business Formation Documents

Why Notarize Business Formation Documents? 


Notarizing these documents confirms that the signatures are real and the people signing them agree to the business terms. Most states need these documents to be notarized for your business to be officially recognized, which helps prevent legal problems.

Types of Business Formation Documents We Notarize

Documents We Handle


We notarize all kinds of business documents, including articles of incorporation for corporations, LLC formation papers, and partnership agreements. Getting these documents notarized helps your business dealings go smoothly, especially with banks and legal matters.

Preparing for Your Business Formation Document Notarization

Scheduling:

Book a time that suits you.

To schedule a notarization appointment for your business formation documents, call us or visit our website. We offer flexible scheduling, so you can choose a time that fits your agenda. If you need us to meet you at your office or another location, we can arrange a mobile notarization. If online notarization is allowed in your state, we can set up a virtual appointment to suit your needs.

Document Preparation:

Bring your business documents and a valid ID.

On the day of your appointment, have your business formation documents ready, along with a government-issued photo ID, like a driver's license or passport. These documents could include articles of incorporation, bylaws, or partnership agreements. Make sure they are complete, with no missing sections or errors. If other documents are referenced in your business formation papers, bring those along as well. Proper preparation ensures a smooth notarization process.

Verification:

We check IDs to make sure all signers are who they say they are.

When you arrive for your appointment (or connect online), the notary will check your photo ID to confirm it's valid and matches the name on your business formation documents. This identity verification step is critical to ensure the notarization is legitimate. If someone is signing on behalf of someone else, ensure they have proper authorization, like a power of attorney or another legal document. This helps maintain the integrity of the notarization process.

Notarization:

We watch as you sign your documents and then stamp them to make them official.

Once the identities are verified, the notary will witness the signing of the business formation documents to ensure it's done properly. The notary then applies the official seal, indicating the documents are now officially notarized. This seal provides legal validation, confirming that the documents have been completed and verified according to legal requirements.

Scheduling:

Book a time that suits you.

To schedule a notarization appointment for your business formation documents, call us or visit our website. We offer flexible scheduling, so you can choose a time that fits your agenda. If you need us to meet you at your office or another location, we can arrange a mobile notarization. If online notarization is allowed in your state, we can set up a virtual appointment to suit your needs.

Document Preparation:

Bring your business documents and a valid ID.

On the day of your appointment, have your business formation documents ready, along with a government-issued photo ID, like a driver's license or passport. These documents could include articles of incorporation, bylaws, or partnership agreements. Make sure they are complete, with no missing sections or errors. If other documents are referenced in your business formation papers, bring those along as well. Proper preparation ensures a smooth notarization process.

Verification:

We check IDs to make sure all signers are who they say they are.

When you arrive for your appointment (or connect online), the notary will check your photo ID to confirm it's valid and matches the name on your business formation documents. This identity verification step is critical to ensure the notarization is legitimate. If someone is signing on behalf of someone else, ensure they have proper authorization, like a power of attorney or another legal document. This helps maintain the integrity of the notarization process.

Notarization:

We watch as you sign your documents and then stamp them to make them official.

Once the identities are verified, the notary will witness the signing of the business formation documents to ensure it's done properly. The notary then applies the official seal, indicating the documents are now officially notarized. This seal provides legal validation, confirming that the documents have been completed and verified according to legal requirements.

Our Notarization Steps

Scheduling:

Book a time that suits you.

To schedule a notarization appointment for your business formation documents, call us or visit our website. We offer flexible scheduling, so you can choose a time that fits your agenda. If you need us to meet you at your office or another location, we can arrange a mobile notarization. If online notarization is allowed in your state, we can set up a virtual appointment to suit your needs.


Document Preparation:

Bring your business documents and a valid ID.

On the day of your appointment, have your business formation documents ready, along with a government-issued photo ID, like a driver's license or passport. These documents could include articles of incorporation, bylaws, or partnership agreements. Make sure they are complete, with no missing sections or errors. If other documents are referenced in your business formation papers, bring those along as well. Proper preparation ensures a smooth notarization process.

Verification:

We check IDs to make sure all signers are who they say they are.

When you arrive for your appointment (or connect online), the notary will check your photo ID to confirm it's valid and matches the name on your business formation documents. This identity verification step is critical to ensure the notarization is legitimate. If someone is signing on behalf of someone else, ensure they have proper authorization, like a power of attorney or another legal document. This helps maintain the integrity of the notarization process.

Notarization:

We watch as you sign your documents and then stamp them to make them official.

Once the identities are verified, the notary will witness the signing of the business formation documents to ensure it's done properly. The notary then applies the official seal, indicating the documents are now officially notarized. This seal provides legal validation, confirming that the documents have been completed and verified according to legal requirements.

Scheduling:

Book a time that suits you.

To schedule a notarization appointment for your business formation documents, call us or visit our website. We offer flexible scheduling, so you can choose a time that fits your agenda. If you need us to meet you at your office or another location, we can arrange a mobile notarization. If online notarization is allowed in your state, we can set up a virtual appointment to suit your needs.


Verification:

We check IDs to make sure all signers are who they say they are.

When you arrive for your appointment (or connect online), the notary will check your photo ID to confirm it's valid and matches the name on your business formation documents. This identity verification step is critical to ensure the notarization is legitimate. If someone is signing on behalf of someone else, ensure they have proper authorization, like a power of attorney or another legal document. This helps maintain the integrity of the notarization process.

Document Preparation:

Bring your business documents and a valid ID.

On the day of your appointment, have your business formation documents ready, along with a government-issued photo ID, like a driver's license or passport. These documents could include articles of incorporation, bylaws, or partnership agreements. Make sure they are complete, with no missing sections or errors. If other documents are referenced in your business formation papers, bring those along as well. Proper preparation ensures a smooth notarization process.

Notarization:

We watch as you sign your documents and then stamp them to make them official.

Once the identities are verified, the notary will witness the signing of the business formation documents to ensure it's done properly. The notary then applies the official seal, indicating the documents are now officially notarized. This seal provides legal validation, confirming that the documents have been completed and verified according to legal requirements.

Preparing for Your Business Formation Document Notarization

Review the Documents:

 Double-check all the information to make sure it’s correct before you get here.


  • Before your notarization appointment, carefully review your business formation documents to ensure all the information is accurate and complete. Check that names, dates, and other key details are correct. If you have articles of incorporation, bylaws, partnership agreements, or similar documents, ensure they're fully filled out and ready for signing. If there are errors or unclear sections, address them before the appointment to avoid delays during notarization.


All Parties Present:

All business partners must be present to sign.


  • To notarize business formation documents, all parties involved must be present. If you're using our mobile notarization service, make sure everyone knows the location and time of the appointment. For online notarization, ensure everyone has access to a stable internet connection and a webcam. If someone can't be there, discuss with the notary what other arrangements might be possible, such as separate notarization appointments.


Bring Necessary Identification:

Everyone needs to bring a government-issued ID.


  • Each person who needs to sign the business formation documents must bring a valid photo ID, like a driver's license or passport. Ensure the ID isn't expired and that the name on it matches the name on the business formation documents. If there's a discrepancy due to name changes or other reasons, bring supporting documents like a marriage certificate or legal name change record. Proper identification is crucial for the notary to verify your identity and complete the notarization process.


FAQs About Notarizing Business Documents

Got a question? We’re here to help.

  • How much does it cost to notarize business formation documents?

    The cost can vary depending on the number of documents, the notary's fees, and whether you're using in-person, mobile, or online notarization. To get a clear estimate, contact your notary and ask about their pricing structure.

  • Can I notarize business documents online?

    Some states allow online notarization, letting you complete the process through a virtual meeting with a notary. If you're interested in this option, check your state's rules to ensure it's allowed and that you have the right technology, such as a webcam and a stable internet connection.

  • How long does it take to notarize business formation documents?

    The notarization process typically takes about 15 to 30 minutes, depending on the complexity of the documents and the number of people involved. It could take longer if there are multiple documents to review or if there's a need for additional verification.

  • Do I need witnesses for notarizing business documents?

    Most business formation documents do not require witnesses; the notary acts as the official witness to the signing. However, some states or types of business documents might require witnesses, so it's best to check with your notary or legal expert to understand the specific requirements.

  • What happens if a business partner can't attend the notarization appointment?

    If a business partner cannot attend, check with your notary for possible alternatives. You might need to reschedule, or the absent partner could appoint a legal representative with a power of attorney. Having all signatories present is essential for a valid notarization.

  • Is notarization required for all business documents?

    Not all business documents require notarization, but it's often necessary for key documents like articles of incorporation, partnership agreements, or certain contracts. Notarization adds legal weight to the documents and can help avoid disputes later.

If you have any questions, don't hesitate to contact us. We are here to help!

Ready to Notarize Your Business Documents? 

If you need to get your business formation documents notarized or have questions, please contact The Nearby Notary today. We'll make sure your documents are correctly prepared and notarized, so you can start your business without any issues. Visit our office in Phoenix or call us to make an appointment.

Book an appointment